01 Agents & teams
Start with the client. Skip the re-entry. Your assistant finds the client in your CRM and brings the available property details into the app where you prepare the transaction.
Example tools Follow Up Boss Pipedrive RealEstateAPI
You Start a transaction for John and Jane at 123 Main Street.
Find the client CRMPull the property details Property dataStart the work in your app Your appLink the records together CRM The right client and property, ready to go.
02 Transaction coordinators
Different agents. One way to work. Each intake follows that agent's setup: their CRM, their brokerage, and your task workspace. Every connection uses the account that agent authorized.
Example tools Jotform ClickUp Asana Dotloop
You Set up Sarah's transaction and assign the intake to my team.
Receive the intake Intake formReuse the client's details CRMCreate and assign the work Task boardConnect the transaction file Transaction file Organized work, without asking any agent to switch tools.
03 Agents, TCs & brokerages
A signed contract. A complete handoff. Deliver the documents to the right transaction, turn confirmed dates into assigned tasks, and add the file link to the CRM. Brokerage review stays in the brokerage's process.
Example tools Dotloop Lone Wolf ClickUp Follow Up Boss
You Send the executed agreement to our transaction file and hand it to Sarah.
Confirm the transaction details Your appDeliver the documents Transaction fileAssign the next tasks Task boardUpdate the CRM CRM Everyone knows where the file is and what's next.
04 TC businesses & teams
Close the deal. Finish the paperwork. A confirmed closing updates the CRM, prepares your service invoice, sends an approved thank-you card, and starts your follow-up program.
Example tools Pipedrive Xero QuickBooks Online thanks.io
You We closed. Prepare my invoice and start our client follow-up.
Confirm the closing Transaction fileUpdate the client record CRMPrepare the service invoice AccountingStart the follow-up Client follow-up No loose ends after a closing.
05 Brokerages
Ask one question across your business. Your assistant pulls transaction, task, and commission data from connected systems and answers with links back to each source record.
Example tools Lone Wolf Loft47 Sisu monday.com
You Which deals close this month, and what work is still open?
Find the connected transactions Transaction fileCheck for open tasks Task boardAdd available commission data CommissionsAnswer with source links Your assistant A clear answer, grounded in your own systems.
Illustrative workflows. Each project is scoped to your tools, the access each provider allows, and the steps you want automated.
Start with one everyday job. Pick the handoff you repeat most. We'll map it, connect it, and keep it running.